For studios we've spoken with

Your AI workflow audit.

After our call, this is the next step. We map how work actually moves through your studio, measure where the admin hours go, and hand you a written report with the fixes ranked by cost. You keep it whether you build anything or not.

A report you keep, whether you build or not.

An AI workflow audit in 7 parts, written in plain language for studio owners. Click through a sample to see what each part looks like.

Example audit · Studio M · 6 peoplePart 1 of 7

Workflow map

Supplier quote, from client request to approved order.

  1. Client asks for optionsEmail or WhatsApp · Studio manager15 min
  2. Request quotes from 3 suppliersCopy-paste specs into 3 emails40 min
  3. Chase repliesAverage 2.4 follow-ups per supplier55 min
  4. Build comparison sheetRetyped by hand into Excel50 min
  5. Client approvalSent as PDF, approval lost in email20 min

Bottleneck: steps 3–4 take 58% of the time.

Time baseline

Admin hours per week, measured over 2 weeks.

Studio manager11 h
Principal6 h
Project architect4 h
Junior designer2 h
Total admin23 h / wk
Billable value lost (example)$5,500 / mo

Ranked fixes

#FixHours / wkEst. build
1Supplier quote intake and comparison6.5 h2 weeks
2Monthly close for the accountant5.5 h2 weeks
3Client follow-up and approvals log4.0 h1 week
4Leave alone: drawings and design reviews——

Tools & data

What you already use, and how ready it is to connect.

  • GmailClient and supplier emailReady
  • Google DriveDrawings, quotes, contractsReady
  • WhatsAppClient approvals, site photosNeeds export
  • Excel price sheets3 versions, last updated in MarchNeeds cleanup
  • Accounting softwareInvoices and expensesReady

Leave alone

Not everything should be automated. These stay with your team.

  • Design reviewsJudgment calls. Automation would slow them down, not speed them up.
  • Drawings and BIMOutside our scope, and your software already handles them.
  • First client meetingThe relationship is the product. Keep it personal.

90-day roadmap

Built in order, biggest time savings first.

Days 1–30Supplier quotesIntake, comparison, one-click approval
Days 31–60Monthly closeExpenses tagged per project for the accountant
Days 61–90Follow-ups & approvalsAutomatic reminders, approvals log

Target in this sample: ~16 h / wk back by day 90, re-measured at each phase.

Walkthrough call

60 minutes, with whoever runs the studio day to day.

  1. 10 minWhat we foundThe map and the baseline, in plain language.
  2. 20 minThe ranked fixesCost, hours saved and order for each.
  3. 20 minYour questionsIncluding what to do yourselves, without us.
  4. 10 minNext stepsBuild with us, build alone, or wait. All fine.

Example only. Studio M and every number in this sample are illustrative, not a real client. Your report is built from your own studio's numbers.

Take the 2-minute quiz →

What the audit costs.

You keep the report either way. For now it's 100% free of charge, wherever you're based, and I confirm every start date myself. All we ask in return is a referral, plus a review if you enjoyed it. Anything after the audit is scoped case by case, once you've seen the report.

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Audit.

Where your studio loses hours, mapped and measured.

  • Up to five interviews
  • Full workflow map
  • Baseline measurements
  • Written report with fixes ranked by cost
Free
100% free of charge
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Build.

The fix that moves the biggest number, built first.

  • Scoped from the report
  • Most urgent first
  • Tied to a baseline number
Custom
Scoped case by case
Ask about builds

Maintain.

Keeps every build running as your tools change.

  • Monitoring
  • Fixes when tools, APIs or models change
  • Small adjustments
Custom
Optional · scoped case by case
Ask about support

Ready to start?

Reply to my email, or write to me directly, and I'll send the agreement, the NDA and a start date. Interviews and the report are available in English or Spanish.

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Take the 2-minute quiz