Project file structure: the same folders on every project
https://archon-partners.com/guides/architecture-project-folder-structure/

From Archon & Partners. Replace everything in [square brackets] and read each template before you use it.

=== Starter folder list ===
When: As the template for every new project

[Project number] [Short name]
  01 Admin
  02 Drawings
  03 Correspondence
  04 Photos
  05 Invoices
  06 Consultants
  07 Site
  08 Archive

=== File naming rule (share with the team) ===
When: Pin this in the parent folder

YYYY-MM-DD [Project number] [What it is] [vN].ext

Examples:
2026-11-05 P-2026-014 Client brief.pdf
2026-11-12 P-2026-014 Fee proposal v2.pdf

Dates first. No "final"; use v1, v2.

=== What goes where (admin files) ===
When: Pin next to the folder list

01 Admin: agreement, fee letters, decision log, RFI log
02 Drawings: issued sets and exports (live model files follow your design software's own rules)
03 Correspondence: saved emails and letters
04 Photos: site and survey photos, date first
05 Invoices: invoices issued and supplier invoices
06 Consultants: consultant agreements and reports
07 Site: site visit notes, contractor submittals
08 Archive: superseded files