Answering new project inquiries fast, without writing from scratch
https://archon-partners.com/guides/answer-project-inquiries-fast/

From Archon & Partners. Replace everything in [square brackets] and read each template before you use it.

=== First reply to a new inquiry ===
When: The same working day the inquiry arrives
Subject: Re: your [project type] project

Hi [First name],

Thank you for getting in touch about [what they described]. To see how we can help, three quick questions:

1. What would you like to build or change, in a sentence or two?
2. Where is the site?
3. When would you like to start, and is there a date you need to finish by?

If it is easier to talk, here is a link to book a short call: [booking link].

Best,
[Your name]
[Firm name]

=== One nudge if they go quiet ===
When: About a week after the first reply (a suggested gap; adjust it)
Subject: Re: your [project type] project

Hi [First name],

Following up on my note from [date]. If you are still planning [project], the three answers below are all I need to start: what, where and when?

If plans have changed, no reply needed.

Best,
[Your name]

=== Kind decline ===
When: When the project is not a fit
Subject: Re: your [project type] project

Hi [First name],

Thank you for the details. This project is outside what we take on at the moment, because [one honest reason: location / type / timing], so we would not be the right firm for it.

[Optional: You may want to speak to [name or type of firm].]

I hope it goes well.

Best,
[Your name]
[Firm name]